Printed documents
Everything Trusty Track puts on paper. All of it comes off a normal printer — nothing to install, no PDFs. For the walkthrough, see the Printables guide.
The seven documents
| Document | Where | What it is |
|---|---|---|
| Pit passes | Roster → ⋯ → Print | Lanyard-sized, six per sheet: photo, name, den, car, event details |
| Driver's licences | Roster → ⋯ → Print | Business-card sized, ten per sheet — the same size as stationery-shop card stock. The car number is the biggest thing on it, and there is a line for the scout to sign |
| Check-in codes | Roster → ⋯ → Print | A QR code per racer, twelve per sheet, name and car number underneath |
| Car labels | Roster → ⋯ → Print | Avery 5163 shipping-label sized, ten per sheet: car number, name, racing group, inspected weight, and a scan code — for the underside of the car or the impound box |
| Heat sheet | Race Control → Schedule | The running order: a table per round, a row per heat, a column per lane, and an empty Result column to write into |
| Results sheet | Standings → Print results | Awards and winners at the top, then the standings — overall, and a table per den |
| Certificates | Race → Awards → Print certificates | One certificate per award, one per sheet, in the ceremony's running order — with artwork for a ready-made superlative or a speed award |
Rules the card documents follow
- Cards print in car number order, unnumbered racers last — they are the ones still needing a number, easiest to spot at the bottom of the stack.
- Ticking racers on the roster before opening Print prints just those; with nothing ticked, the whole roster.
- The line under the buttons says how much paper the job is before you commit any.
- A racer with no photo gets their initials — passes are usually printed before check-in, which is exactly when photos are missing.
- The dashed lines on screen are cut guides; they do not print.
Names on paper
Pit passes, driver's licences, car labels, the heat sheet, the results sheet and certificates all print a racer's full name by default. Names on public screens, in System Settings (with a per-race override on the race's edit form), can shorten it to "Jordan M." or "Jordan" everywhere on this list instead — the same setting that shortens names on the audience displays and the standings export. See Race and track settings for the three choices. Check-in codes are the one document on this page left at full names regardless: they are scanned at the check-in desk to find the right child, not carried around the venue the way a pit pass is. Photos are unaffected everywhere on this page.
Check-in codes
A code identifies that racer at that race. A pass from last year's derby will not scan into this year's, deliberately: the racer it points at could be a different scout now.
What the scanner may say, and what each message means:
| What it says | What happened |
|---|---|
| That is not a Trusty Track code | Some other QR code — a product label, a poster |
| That code is for a different race | A pass from another event, most likely last year's |
| That code is for a racer who is no longer on this roster | The racer was deleted after the code was printed |
Scanning uses a browser feature only Chrome and Edge have. In Safari and Firefox the scanner opens without a viewfinder, and the Car number box is the way in. The box works everywhere, but it only resolves a number that belongs to exactly one racer — manual numbering allows duplicates, so it says which case it hit:
| What it says | What happened |
|---|---|
| No racer has car number N | Nobody on the roster holds that number |
| More than one racer has car number N — find them by name | Manual numbering allows duplicates; look the racer up on the roster instead |
Car labels
Sized for Avery 5163 shipping labels — 2in × 4in, ten per Letter sheet in two columns of five. A label goes on the underside of the car or on the impound box, so a pit wrangler can find car #24 among fifty near-identical wedges without flipping anything over or touching the axles. The car number is the loudest thing on it; the racing group, the name and the inspected weight are secondary, and the same check-in QR code every other printable draws from is there too, so a wrangler with a phone can confirm a car without reading anything at all. Unlike the pit pass and the driver's licence it carries no photo.
Impound labels are usually printed twice — once before the scale opens, and
again once every car has a weight on file. Tick Leave the weight blank
(printing before check-in) for the first run: it prints ____ oz in place
of the weight regardless of what is on record, so a batch run off before
inspection cannot claim a weight that has not been checked yet. Leave it
unticked to print the recorded weight, to two decimal places — a racer who
has not been weighed yet still prints blank either way.
The heat sheet
The document that matters when something goes wrong — the wifi drops, the laptop runs flat, and the announcer still has to know which cars are next.
- A championship round whose line-up is not decided yet reads To be decided in each lane, rather than being blank: somebody will write a name in.
- A lane nobody is in reads —: nobody is coming. The difference from the line above matters.
- Every row has a column for every lane the track has, so a heat short a lane still lines up with the rows around it.
- A lane header prints its colour as a small dot beside the number, when one is configured — the lane number itself is always there too, since a dot alone means nothing on a black-and-white printout.
The results sheet
- The standings on it are the qualifying rounds only, and the sheet says so — championship placings are in the awards table at the top.
- Each den's table is numbered from 1: what a reader wants there is who won the den, not pack ranks.
- An award nobody has decided prints as Not awarded rather than being left out — a missing line reads as an award that does not exist.
- A race with one den gets no per-den tables; racers in no den appear only in the overall table.
Certificates
One certificate per award — not per racer — because a den's speed trophy or a single Best Paint has one recipient, not a stack. They print in the ceremony's own order (the running order on the Awards screen), so a printed stack matches the order they get handed out in.
- An award nobody has decided yet still gets a certificate, with a blank line where the name goes, rather than being skipped — the same choice the results sheet's award lines make, and for the same reason: skipping it would mean reprinting the whole run the moment judging finishes.
- Its artwork comes from the award, not a separate choice on this page. A ready-made superlative carries the artwork chosen for it on the Awards screen; a speed award (Fastest Car, Fastest Wolf, and so on) gets its artwork automatically from what kind of trophy it is. An award with neither prints a plain certificate — no artwork, just the name, the recipient, and the event.
- The two lines at the foot are for signatures, marked Race Director and Cubmaster. They print blank on every certificate: Trusty Track has nowhere to record who signed one, and a certificate is signed as it is handed over.
- Artwork ships inside the app itself. Nothing is fetched or generated when you print, which matters on the venue's own network — and the same goes for the borders, seals and the chequered flag band on the cards.
Printer settings worth setting once
- Turn on Background graphics (Chrome) / Print backgrounds (Safari, Firefox) under the print dialogue's More settings — without it the blue headers, the den colours, the chequered band and the certificate's border wash all print white. It is the one setting worth checking before a long run.
- Set margins to Default, not None. The sheets are laid out for a half-inch margin, and None crops the outer column.