Printed documents
Everything Trusty Track puts on paper. All of it comes off a normal printer — nothing to install, no PDFs. For the walkthrough, see the Printables guide.
The seven documents
| Document | Where | What it is |
|---|---|---|
| Pit passes | Roster → ⋯ → Print… | Lanyard-sized, six per sheet: photo, name, den, car, a small vehicle picture, event details |
| Driver's licenses | Roster → ⋯ → Print… | Business-card sized, ten per sheet — the same size as stationery-shop card stock. The car number is the biggest thing on it, and there is a line for the scout to sign |
| Check-in codes | Roster → ⋯ → Print… | A QR code per racer, twelve per sheet, name and car number underneath |
| Car labels | Roster → ⋯ → Print… | Avery 5163 shipping-label sized, ten per sheet: car number, name, racing group, inspected weight, and a scan code — for the underside of the car or the impound box |
| Heat sheet | Race Control → Schedule → Heat sheet | The running order: a table per round, a row per heat, a column per lane, and an empty Result column to write into. Its masthead carries the same small vehicle picture as the pit pass |
| Results sheet | Standings → Print results | Awards and winners at the top, then the standings — overall, and a table per den. Its masthead carries the vehicle picture too |
| Certificates | Race → Awards → Print certificates | One certificate per award, one per sheet, in the ceremony's running order — with artwork for a ready-made superlative or a speed award |
Each of those buttons is a shortcut — the reasoning for every one of them still holds, and none of them moved. The print hub — Roster → ⋯ → Print…, or Home → ⋯ → Print — lists all seven in one place instead, for whenever you do not already know which page owns the document you want: the four above print straight from cards on the hub itself, and the heat sheet, results sheet and certificates are cards that link to the pages above.
Rules the card documents follow
- Cards print in car number order, unnumbered racers last — they are the ones still needing a number, easiest to spot at the bottom of the stack.
- Ticking racers on the roster before opening Print prints just those; with nothing ticked, the whole roster.
- The line under the buttons says how much paper the job is before you commit any.
- A racer with no photo gets their initials — passes are usually printed before check-in, which is exactly when photos are missing.
- The dashed lines on screen are cut guides; they do not print.
Names on paper
Pit passes, driver's licenses, car labels, the heat sheet, the results sheet and certificates all print a racer's full name by default. Names on public screens, in System Settings (with a per-race override on the race's edit form), can shorten it to "Jordan M." or "Jordan" everywhere on this list instead — the same setting that shortens names on the audience displays and the standings export. See Race and track settings for the three choices. Check-in codes are the one document on this page left at full names regardless: they are scanned at the check-in desk to find the right child, not carried around the venue the way a pit pass is. Photos are unaffected everywhere on this page.
The vehicle picture
The pit pass, the heat sheet and the results sheet each carry a small line-art picture of a car, a rocket, or a boat — whichever the Vehicle picture setting in System Settings has chosen. It follows the vehicle word but is set independently of it, so renaming "Car" does not change the picture on its own. The certificate does not carry it. See Race and track settings for how the setting works.
Check-in codes
A code identifies that racer at that race. A pass from last year's derby will not scan into this year's, deliberately: the racer it points at could be a different scout now.
What the scanner may say, and what each message means:
| What it says | What happened |
|---|---|
| That is not a Trusty Track code | Some other QR code — a product label, a poster |
| That code is for a different race | A pass from another event, most likely last year's |
| That code is for a racer who is no longer on this roster | The racer was deleted after the code was printed |
Scanning uses a browser feature only Chrome and Edge have. In Safari and Firefox the scanner opens without a viewfinder, and the Car number box is the way in. The box works everywhere, but it only resolves a number that belongs to exactly one racer — manual numbering allows duplicates, so it says which case it hit:
| What it says | What happened |
|---|---|
| No racer has car number N | Nobody on the roster holds that number |
| More than one racer has car number N — find them by name | Manual numbering allows duplicates; look the racer up on the roster instead |
Car labels
Sized for Avery 5163 shipping labels — 2in × 4in, ten per Letter sheet in two columns of five. A label goes on the underside of the car or on the impound box, so a pit wrangler can find car #24 among fifty near-identical wedges without flipping anything over or touching the axles. The car number is the loudest thing on it; the racing group, the name and the inspected weight are secondary, and the same check-in QR code every other printable draws from is there too, so a wrangler with a phone can confirm a car without reading anything at all. Unlike the pit pass and the driver's license it carries no photo.
Impound labels are usually printed twice — once before the scale opens, and
again once every car has a weight on file. Tick Leave the weight blank
(printing before check-in) for the first run: it prints ____ oz in place
of the weight regardless of what is on record, so a batch run off before
inspection cannot claim a weight that has not been checked yet. Leave it
unticked to print the recorded weight, to two decimal places — a racer who
has not been weighed yet still prints blank either way.
The heat sheet
The document that matters when something goes wrong — the wifi drops, the laptop runs flat, and the announcer still has to know which cars are next.
- A championship round whose line-up is not decided yet reads To be decided in each lane, rather than being blank: somebody will write a name in.
- A lane nobody is in reads —: nobody is coming. The difference from the line above matters.
- Every row has a column for every lane the track has, so a heat short a lane still lines up with the rows around it — and if a track was later reconfigured with fewer lanes than a finished race actually used, the sheet still prints a column for the highest lane that race's own heats hold, marked not on this track, rather than clipping that lane's result off the page.
- A lane header prints its color as a small dot beside the number, when one is configured — the lane number itself is always there too, since a dot alone means nothing on a black-and-white printout.
- With Interleave heats across every den on, a Master running order table leads the sheet: one flat list, in the same interleaved sequence the operator's Race tab and the wall displays actually run, so the announcer's paper matches the screen rather than running one den's heats to completion before the next den's. The per-round tables still follow underneath, unchanged, for the detail of one round at a time.
- A run-off heat prints too, as its own one-row table titled Run-off for Nth place, right after the round it is settling — or, if it is settling the overall standings, right after the last preliminary round and before any championship round, since it decides who is racing in that round before that round can run.
The results sheet
- The standings on it are the qualifying rounds only, and the sheet says so. A championship round's own table — titled with the round's own name — prints right after the overall table, whenever that round has actually been raced; one that exists but has not been run yet is left off, the same as an unraced round never gets a heat-sheet table either.
- Two racers who tie keep the same place number — 1, 1, 3, never renumbered to break the tie — matching the shared rank the Standings page itself shows.
- Each den's table is numbered from 1: what a reader wants there is who won the den, not pack ranks. A tie there stays a tie too, re-based to the den rather than the pack.
- An award nobody has decided prints as Not awarded rather than being left out — a missing line reads as an award that does not exist.
- A race with one den gets no per-den tables; racers in no den appear only in the overall table.
Certificates
One certificate per award — not per racer — because a den's speed trophy or a single Best Paint has one recipient, not a stack. They print in the ceremony's own order (the running order on the Awards screen), so a printed stack matches the order they get handed out in.
- An award nobody has decided yet still gets a certificate, with a blank line where the name goes, rather than being skipped — the same choice the results sheet's award lines make, and for the same reason: skipping it would mean reprinting the whole run the moment judging finishes.
- The heading says what the award actually is. The pack champion's own certificate reads CHAMPION; 2nd and 3rd fastest read RUNNER-UP; a Slowest Race survivor, a Best Paint, and every other judged award read the plain AWARD — never a blanket CHAMPION on every certificate in the stack.
- Its artwork comes from the award, not a separate choice on this page. A ready-made superlative carries the artwork chosen for it on the Awards screen; a speed award (Fastest Car, Fastest Wolf, and so on) gets its artwork automatically from what kind of trophy it is. An award with neither prints a plain certificate — no artwork, just the name, the recipient, and the event.
- The two lines at the foot are for signatures, marked Race Director and Cubmaster. They print blank on every certificate: Trusty Track has nowhere to record who signed one, and a certificate is signed as it is handed over.
- Artwork ships inside the app itself. Nothing is fetched or generated when you print, which matters on the venue's own network — and the same goes for the borders, seals and the checkered flag band on the cards.
Printer settings worth setting once
- Turn on Background graphics (Chrome) / Print backgrounds (Safari, Firefox) under the print dialogue's More settings — without it the blue headers, the den colors, the checkered band and the certificate's border wash all print white. It is the one setting worth checking before a long run.
- Set margins to Default, not None. The sheets are laid out for a half-inch margin, and None crops the outer column.